COMMERCIAL AGREEMENT TO USE 96 ON VINE STUDIO
DEFINITIONS
“Agreement” refers to all of the terms and conditions contained in this commercial agreement.
“96 On Vine” refers to the photography studio space, which is located at 96 Vine Ave, Unit #3 in Toronto, Ontario, Canada, M6P 1V7.
“Renter”/“you”/“your” refers to the person/client placing the booking at 96 On Vine Studio, as well as said person’s team members.
“Management” refers to Vongue Art Inc. which owns the rights to and manages 96 On Vine Studio.
“Equipment” refers to any and all item(s) which are inside of 96 On Vine Studio and belong to Management.
By booking an appointment at 96 On Vine Studio, you warrant that YOU ARE OF LEGAL AGE (and if you are a minor, you will get your legal guardian(s) to book for you in order) to enter into Agreement with Management.
EXPECTATIONS AT 96 ON VINE STUDIO
HOW TO AVOID A STUDIO RESET FEE OR A CLEANING FEE
Leave the studio clean and tidy for the next renter after you, with particular care paid to the washroom (trash not overflowing, no tags on floor, no water on toilet seat). A cleaning fee will be applied to renters who leave the studio in an obvious reckless manner.
Put everything back where you found it, including any lights you may have used in a neat manner, to avoid penalties. A studio reset fee will be applied for renters who do not put things back neatly.
Before you leave, please remove all rubbish and place it into the trash bin. If trash bin is full, please take that as well as any portion of backdrop which you may have used (cut it off).
HOW TO DEAL WITH BROKEN / MISSING / DEFECTIVE ITEMS
If you discover damage, send us a picture before you use said item.
If you use the broken item without notifying Management, we may assume that you broke it.
HOW TO AVOID OVERTIME FEES
Do not stay past your agreed upon end time.
All renters may enter up to 10 minutes before their scheduled start time. Your booking officially ends on the 50 minute mark of the last hour of your appointment. This last 10 minutes is common time between renters to facilitate your tidying and the next renter’s setting up.
OUR SECURITY REQUIREMENTS
You have to keep the door closed and locked at all times when not in use.
Please text Management once you’ve left 96 On Vine Studio so we can arm the alarm and the deadbolt.
Never share your PIN code which you use to enter the studio, as that is unique to you and in the event of a crime will be traced back to you.
Do not allow any strangers to enter the studio without getting permission from Management. NO exceptions.
There is CCTV in use by multiple parties in and around the building. The footage we capture will not be released to anyone without a warrant or an order to comply for purposes pertaining to law enforcement or in the interest of community safety.
ACCESS TO EQUIPMENT
Lighting is available for use if required. Lighting rentals include anything which is not pre-built into the space. Any lighting beyond that, such as the Mood Lights (the string & fairy lights + neons), or our C-stand mounted video or photography lights, may all available to be rented for an additional fee, unless there is a promo including their use without charge. If there is a promo, the C-stand mounted lights will simply be out in our studio and available for use by (almost) anyone. Exceptions to the free use for the C-stand lighting use includes events, or productions with large amounts of people on set or multiple photographers; if such an event exists where C-stand lighting use is desired, Renter will need to rent the C-stand lights out at their full price of $200+tax. Access to ceiling-mounted lights is always off limits without special written permission from Management.
USE OF EQUIPMENT
It is your responsibility to ask permission before using all Equipment, as some uses of Equipment will fall outside the generic fees covered by Renter’s initial payment.
Seamless backgrounds are billed at $10+tax per foot. In other cases, you may be billed for moving certain items which must be put back by Management with a certain level of care. For this reason, please do not move/remove/modify any of the following items:
the makeup station mirror, vanity, and bulbs
the bluetooth speaker nor TV and all related cables and chargers
kitchen appliances, cupboards, nor counters
anything from the washroom & change room area
any lighting in a fixed position, nor their respective plugs, switches, or power bars
do not attempt to remove professional lighting gear mounted to the scissoring ceiling stands on rails, nor their modifiers, triggers, or cables
any art on the walls, nor any of Management’s signs
any climate control heating/cooling system
any flooring, ceilings, plumbing, paint, backgrounds, walls, doors, handles, counter tops, tables, electrical items, windows, or anything structural
Furniture is generally OK to move so long as it is done with care and lifted rather than dragged across the floors.
PROHIBITED ITEMS & ACTIVITIES INSIDE OF 96 ON VINE STUDIO
Not sure if something is ok? Call us! Here is a list of everything prohibited, along with their costs for infractions and/or cleaning or replacement cost expenses if applicable.
We are a classy, and respectable space, and we expect our guests to be equally respectful and thoughtful towards not only our space, but our neighbours as well. While we are very flexible, understanding, and generally easygoing and willing to accommodate many sorts of requests, here are some of our non-negotiable rules.
NO public/open parties. Your parties must be private ($1000 infraction and you will instantly be asked to leave with no refund).
NO DJs / outside sound systems or speakers without written approval from Management ($500 infraction + you’ll be asked to leave with no refunds). You can use our sound system which is sufficiently loud but will not trigger any noise complaints.
NO fog or haze machines, smoke bombs or grenades, especially coloured ones ($500 infraction. You’ll be asked to leave with no refunds)
NO illicit drug consumption / smoking of any kind / vaping ($500 infraction, and if caught smoking anywhere indoors you’ll be asked to leave with no refunds)
NO leaving gear out in hallways, not even temporarily. It is a fire hazard.
NO leaving the studio door open, for any amount of time, it is a fire hazard.
NO glitter / body shimmers / sprayable body oils, bronzers, or anything else that may stain (expense to clean / replace)
NO food, drink, nor alcohol on or near the couches, curtains, nor window-sills
NO cooking of food. Heating of appetizers or small, non-smelly cocktail items is OK
NO open flames / candles / etc., without Management’s written permission
NO items or things which produce strong odours or smells
Add tax to all fees listed above or at any point in this Agreement
DAMAGES, USAGE, AND FEES
You are responsible for any and all damage(s) caused by you and/or your team in association with your use of 96 On Vine Studio.
In addition to giving Management permission to charge your card to process your booking amount in full at the time of, or after you place a booking appointment, you also irrevocably give Management permission to charge your credit card on file with us for reasons which may include, but are not limited to: (a) consumption of seamless paper rolls, (b) overtime or additional Equipment use, (c) cleaning fees, or unauthorized set modification fees, (d) failure to close and/or lock the door when leaving, and damage(s) or loss having occurred as a result of Renter’s negligence, (e) misrepresentation of activities (i.e. Renter rented space for an hour for a stated photoshoot but threw a party and/or also stayed longer than they said), (f) any and all damage(s) to any Equipment, (g) no-shows or bookings cancelled outside the scope of the cancellation policy.
By booking an appointment with Management at 96 On Vine Studio, Renter agrees that Renter’s refusals to pay any and all fees as discussed in this entire Agreement shall result in Renter’s balance outstanding being sent to a collection agency. Where intentional foul play or a spirit of uncooperativeness is demonstrated, Renter shall also be added to a GTA-wide photography studio owner’s blacklist to be refused service across participating Toronto studios.
DISRUPTION IN SERVICE & UNFULFILLED SERVICES
Should there be any interruptions or deterioration in quality of service during Renter’s time at 96 On Vine Studio, Renter agrees to bear the responsibility for the following, in full without seeking any form of compensation from Management. Interruptions and deteriorations may include, but are not limited to: (a) Acts of God, (b) power outages or electrical issues, (c) internet issues, (d) broken pipes, (e) inadequate or no climate control, (f) construction noise or noise of any kind, (g) blown or spent bulbs or breakers, (h) bathroom issues, (i) kitchen issues, (j) Equipment issues, (k) Renter’s failure to get inside of 96 On Vine Studio, (l) Renter’s failure to be on time for Renter’s booking at 96 On Vine Studio.
Renter accepts that for last minute bookings, 96 On Vine Studio may be in an untidy condition due to not having been cleaned. Additionally, all bookings placed after 9pm for the next morning should be placed for a start time of after 8am, as a 6am start may not be honoured.
You may be entitled to a refund if Management fails to provide 96 On Vine Studio as scheduled and in a reasonably usable condition. If this is the case, call Management immediately to rectify the situation.
Any and all concerns which impede your ability to use the space as required should be reported to Management immediately to allow for Management to solve your problem. Failure to report a problem in a timely manner shall disqualify Renter from potential compensation or compensatory action.
Management shall not for any reason be liable for any fees, penalties, or financial compensation which Renter incurs with any of their team, associates, affiliates, suppliers, or any other vendor, individual, brand, company or legal entity in relation to their shoot at 96 On Vine Studio.
Renter accepts 96 On Vine Studio’s appearance on an as is basis and agrees that it is subject to change at any time and without prior notice, since Management is regularly adding new features and removing outdated decor.
OUR REFUNDS, CANCELLATION, AND RESCHEDULING POLICY
Renter shall pay in full the entire cost of their booking at the time of scheduling their appointment. Any cancellations or reschedules, if applicable, may be issued as studio credit for the full booking value of the appointment, or as a one-time complimentary reschedule as per the policy below.
> 48 hours notice: Renter may reschedule their shoot once at no charge. If Renter needs to reschedule a second time, Renter must pay 50% of the original or upgraded full booking value.
< 48 hours notice: if renter is a no-show or provides less than 48 hours notice for a cancellation or reschedule, Renter shall forfeit the full value of their booking.
LIABILITY
Management takes reasonable effort to ensure the safety of Equipment at 96 On Vine Studio. Renter agrees to use 96 On Vine Studio, its Equipment, as well as any materials both tangible and intangible (website and payment processing system included), on an “as is” basis. While Management has taken reasonable efforts to maintain 96 On Vine Studio, Equipment, and any related materials, because Management does not have the opportunity to test Equipment or materials between every rental, Renter shall be responsible for verifying that any Equipment or materials are safe to use prior to their use.
If Renter has any doubts about the safety of any Equipment, Renter shall stop using Equipment and immediately call Management with their concern so that a solution may be provided to you.
Upon booking 96 On Vine Studio, Renter agrees to hold harmless, and release Management of all liability should anyone injure themselves, anyone else, or break, damage, lose, steal, or mishandle any Equipment, as well as act out any other action leading to any loss, injury, or any other considerable reason to seek damages as a result of activities caused by or being in or nearby to 96 On Vine Studio. By booking 96 On Vine Studio and using Equipment, you warrant that anyone who shall operate any Equipment inside of, or related to 96 On Vine Studio, knows how to use it, has taken all possible precautions to avoid accidents, and personally takes responsibility and assumes all liability for the use of said Equipment and materials used inside of 96 On Vine Studio, whether or not they are owned by Management. Renter shall assume 100% responsibility for all of their own conduct and actions inside of and in relation to 96 On Vine Studio, as well as that of Renter’s guests. This includes responsibility for damage to Equipment, any damage to which Renter must agree to reimburse Management for the full amount of the cost of replacing or repairing. Renter’s intentional and/or negligent failure to reimburse Management will result in a $5,000.00 CAD fine in addition to the already required damages, in addition to being placed on a Toronto-wide internal studio owners’ blacklist.
PETS & ANIMALS
Pets and animals are permitted under the following conditions: (1) they are walked thoroughly in advance so as to facilitate the animals doing their “business” prior to entering 96 On Vine Studio, (2) Renter shall assume 100% responsibility for their pet or animal, including but not limited to any injury caused either to, or from the pet or animal itself, as well as any damage caused by such animal.
CONFIRMATION OF AGREEMENT
By reserving their time slot, Renter warrants that they have understood all of their responsibilities towards this Agreement. If clarification is required, Renter shall contact Management prior to booking to seek clarification. Once Renter has booked their appointment, it is implied that they have read, understood and agree with the terms outlined herein and they shall not dispute any of the terms and conditions contained within the entirety of this Agreement, as it contractually binds both parties into a legal agreement.
CHANGES TO AGREEMENT
Renter acknowledges that Management reserves the right to change Agreement as deemed necessary in the interests of Management and 96 On Vine Studio, and they may do so without notice to Renter(s). The most up-to-date Agreement will always be posted on this webpage here, and Renter is responsible for keeping up-to-date with the most current Agreement.
Last updated: April 25, 2024